ࡱ> `b_+ *bjbj² HLШDhШDhx!TT82DvDt9$(8888888$<N?994.9"""F8"8""507?==\+7(8D90t9S7\?J<?(7?70"99 ~t9?TX : GENERAL SECTION INCLUDES Closeout procedures. Adjusting. Project record documents. Operation and Maintenance data. Warranties and Guarantees. Spare parts and maintenance materials. Instructions to Districts personnel. CLOSEOUT PROCEDURES Partial Occupancy and Substantial Completion: Conform to Part 1, Title 24, Section 4-336 CCR, Requirements for Verified Reports and Closeout Procedures. In conjunction with the Project Inspector, prepare a list of items to be completed or corrected. List may be developed by areas when approved by the Architect. Within a reasonable time after receipt of the list, the Architect will inspect to determine status of completion. Should the Architect determine the Work is not substantially complete: The Architect will promptly notify the Contractor in writing, giving the reasons for this determination. Contractor shall remedy the deficiencies and notify the Architect when Work is ready for re-inspection. The Architect will re-inspect the Work. When the Architect concurs that work is substantially complete: The Architect will prepare a Certificate of Substantial Completion on AIA Form G704, accompanied by the Contractors list of items to be completed or corrected as verified by the Architect. The Architect will submit the Certificate to the District and to the Contractor for their written acceptance of the responsibilities assigned to them in the Certificate. Final Completion: Prepare and submit a notice that Work is ready for final inspection and acceptance. Verify the Work is complete. Certify that: Work has been inspected by all governing agencies and is in compliance with Contract Documents. Work has been inspected for compliance with the Contract Documents. Work has been completed in accordance with the Contract Documents. Equipment and systems have been tested as required and are operational. Work is completed and ready for final inspection. The Architect will make an inspection to verify status of completion. Should the Architect determine the Work is incomplete or defective: The Architect will promptly notify the Contractor in writing, listing incomplete or defective work. Contractor shall remedy the deficiencies promptly and notify the Architect when ready for re-inspection. When the Architect determines the Work is acceptable under the Contract Documents, he will request the Contractor to make closeout submittals. Closeout submittals include, but are not necessarily limited to: Project Record Documents. Operation and maintenance data for items so listed in pertinent Sections of these Specifications and for other items when so approved by the Architect. Warranties and Guarantees. Keys and keying schedules. Spare parts, materials, extra stock to be turned over to the District. Evidence of payment and release of liens, when requested by District. List of subcontractors, service organizations and principal vendors including names, addresses and telephone numbers, where they may be contacted for emergency service at all times, including nights, weekends and holidays. Final Payment: Submit a Final Payment Request, showing all adjustments to the Contract Sum. Retention will be released no sooner then 35 days and not later then 60 days after Notice of Completion has been recorded with the County Recorders Office. NOT USED ADJUSTING Adjusting operating products and equipment to ensure smooth and unhindered operation. PROJECT RECORD DOCUMENTS District will provide one set of blue line drawings and one copy of the Project Manual for use during construction to record changes made during construction. Record in concise and neat manner and on a weekly basis all actual revisions to the work: Changes made on the Drawings, including Clarification Drawings. Changes made to the specifications. Changes made by addenda. Changes made by Instruction Bulletins. Change Order or other authorized modifications to the Contract. Revisions made to shop drawings, product data and samples. Store Record Documents separate from documents used for construction. Replace soiled or illegible documents. Record information concurrent with construction progress. Specifications: Legible mark and record at each Product section description of actual Products installed, including the following: Manufacturers name, trade name, product model and number and supplier. Authorized product substitutions or alternates utilized. Changes made be Addenda and Modifications. Record Documents and Shop Drawings: Legibly mark each item to record actual construction including: Measure depths of foundations in relation to finish first floor datum. Measure horizontal and vertical location of underground utilities and appurtenance, referenced to permanent surface improvement. Identify drains and sewers by invert elevation. Measured locations of internal utilities and appurtenances concealed in construction, referenced to visible and accessible features of the Work. Identify ducts, dampers, valves, access doors and control equipment wiring. Field changes of dimension and detail. Details not on original Drawings. Refer to Scope Summaries for electronic as-built requirements. Obtain Inspectors signed certification that Record Documents have been fully updated prior to submitting monthly payment requests. Compliance is mandatory before payment will be made. Submit Inspectors certified documents to Architect with claim for final Application of Payment. Fully completed record drawings are a prerequisite to final payment. The District requires the preparation of a final reproducible RECORD SET of drawings that incorporate all changes made during the construction process to incorporate all of the change orders, addenda, field orders and As Built conditions noted on the Contractor prepared record documents. The preparation and printing cost of the RECORD SET is not a part of the contract. OPERATION AND MAINTENANCE DATA Submit two (2) binders. Binders to house 8 x 11 documents. Binders to be labeled per Specification Section. Also binder shall have labeled dividers per item. Submit two CDs, which contain the Operation and Maintenance Manuals and also warranties and guarantees of every item supplied in that specification section. Each CD will have an index identifying all the contents of that CD. WARRANTIES AND GUARANTEES Manufacturers warranties and guarantees not withstanding, warrant entire Work against defects in materials and workmanship for twelve (12) months from date of Substantial Completion. Warranties and guarantees between Contractor and manufacturers and Contractor and suppliers shall not affect warranties or guarantees between Contractor and District. Execute and assemble documents from Subcontractors, suppliers and manufacturers. Submit prior to final Application for Payment. For items of Work delayed beyond date of Substantial Completion, provide updated submittal within ten days after acceptance, listing date of acceptance as start of warranty period. SPARE PARTS AND MAINTENANCE MATERIALS Provide products, spare parts, maintenance and extra materials in quantities specified in individual specification sections. Deliver to project site location as directed by Owners Authorized Representative. Material delivery to be verified by the Owners Authorized Representative for correct item and quantity. INSTRUCTIONS TO DISTRICTS PERSONNEL Instruct the Districts personnel in proper operation and maintenance of all systems, equipment and similar items which were provided as part of the work. Provide maintenance and inspection schedules that conform to manufacturers recommendations. Contractor shall provide a schedule to the District for approval for each of the instruction periods required. Organize the instruction sessions into group sizes and schedule the elapsed time for instruction in a manner to provide complete coverage of the subject matter. Video tape each session and provide District with two (2) copies. Instruction sessions will be held in a District designated area on the project site and at the Districts convenience. Amount of time required for each session shall be as specified in individual sections. Instructors shall be qualified by the project manufacturer in the subject matter presented at each session. Submit names of instructors and qualifications to the Architect and District for approval, 30 days prior to each scheduled session. Substitution of instructors will not be permitted without prior approval of Architect or District. 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